> For the complete documentation index, see [llms.txt](https://help.horsespot.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.horsespot.com/product-docs/show-settings-and-fees/general-configuration.md).

# General Configuration

{% embed url="<https://www.loom.com/share/c46c87ec6e9941d5b61da00a7872d7d0>" %}

## **Configuring Your Show: Basic Settings**

### Setting Basic Show Information

1. Go to Settings > General.
2. Enter a descriptive name for your horse show. You don't need to add the date to your event name, since you'll set that separately below.
3. Set your Start Date and End Date.
4. Add your Venue Name, its own unique field, so no need to repeat it in your event name unless it's genuinely part of your show's title.
5. Set your Time Zone.
6. Add your venue's Address (use Edit or Delete to change it later).

**Adding Contact Information**

1. Add an Office Contact Email.
2. Add an Office Contact Phone Number, whoever is best reached: show secretary, show manager, or rodeo producer.

**Uploading Show Documents**

1. Upload your prize list or show bill as a PDF.
2. Upload a PDF of your show shirt, if applicable.

**Setting Discipline and Breed Display**

1. Select the discipline(s) your show supports (add all that apply if you support multiple).
2. Select applicable breed(s) if you offer breed classes.

{% hint style="info" %}
Don't skip the step of attaching your discipline, your selections here control how your show appears in public discipline search and which discipline-specific features display for your event.
{% endhint %}

### Adding Officials, Judges, and Course Designers

1. Search by name to add judges, officials, and course designers.
2. Click New to add anyone not yet in the system.

### Other Configurations

**Configuring Prize Money Deduction**

1. Decide whether prize money should auto-deduct from an entry's balance (default) or be dispersed separately as payouts (checked).
2. Check or uncheck accordingly.

**Allowing Multiple Entries for the Same Horse**

1. Check or uncheck the box based on your preference.

**Configuring Back Numbers**

1. Choose to enable or disable back numbers.
2. If enabled, Horse Spot auto-assigns them.

**Setting Up Ryegate Live Scoring**

1. Configure this integration if you use live scoring through Ryegate.
2. Reach out to the Horse Spot team if you want to learn more about live scoring capabilities.

**Saving Your Changes**

1. Click Save at the bottom of the page.
2. Confirm your changes have saved before navigating away.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://help.horsespot.com/product-docs/show-settings-and-fees/general-configuration.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.