> For the complete documentation index, see [llms.txt](https://help.horsespot.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.horsespot.com/product-docs/show-day-tools/entries/managing-late-fees.md).

# Managing Late Fees

{% embed url="<https://www.loom.com/share/55547eed26e541e09f2fc5016df404de/>" %}

## **Managing Late Fees After Your Closing Date**

This guide covers how to automatically apply a late fee to entries submitted after your closing date.

### What Happens on Your Closing Date

Every entry, whether accepted or still awaiting review, is time and date stamped, so you always know exactly when it was submitted. Once your closing date passes, the public side of your show changes too: exhibitors will see a message letting them know entries are closed, though they can still submit one. From there, it's up to your management team's discretion whether to accept it.

In most cases, shows continue accepting entries after the closing date, just with a late fee applied.

### Applying the Late Fee to New Entries

1. Go to your Show Fee Settings.
2. Find your existing late fee.
3. Change its settings so it starts applying automatically to all new entries.

Once this is set, any entry you accept from that point forward will automatically include the late fee, along with any other fees configured to apply automatically.

### Recommended Workflow

{% stepper %}
{% step %}

### Accept all entries submitted up until your closing date

{% endstep %}

{% step %}

### Update your late fee settings so it applies automatically.

{% endstep %}

{% step %}

### Continue accepting entries as they come in, now with the late fee applying automatically.

The time and date stamp on each entry is a helpful way to double-check whether it came in before or after your closing date.
{% endstep %}
{% endstepper %}

### Making the Late Fee Required on the Public Side

1. Go to Settings > General > Public Experience.
2. Update the late fee setting from hidden to required.
3. Click Save Changes.

### Testing Your Changes

As a final step, open the Public View and walk through submitting an entry yourself. When you reach the Fees page, confirm that the late fee is automatically applying the way you expect.


---

# Agent Instructions
This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com.

## Querying This Documentation
If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question.

Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter:

```
GET https://help.horsespot.com/product-docs/show-day-tools/entries/managing-late-fees.md?ask=<question>&goal=<endgoal>
```

`ask` is the immediate question: it should be specific, self-contained, and written in natural language.
`goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal.

The response will contain a direct answer to the question and relevant excerpts and sources from the documentation.

Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.