> For the complete documentation index, see [llms.txt](https://help.horsespot.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.horsespot.com/product-docs/ring-manager/ring-setup-and-managing-your-schedule.md). # Ring Setup & Managing your Schedule {% embed url="" %} ## **Setting up your rings and schedules** ### Adding a New Ring 1. Click the blue New Ring button. 2. Name your ring (for example, Grand Prix). 3. Click Save. Once saved, Horse Spot automatically calculates the days for your ring. ### **Uploading Courses or Patterns** 1. Click into a ring. 2. Drop in your course or pattern PDF file directly. *** ### **Scheduling Classes in a Ring** 1. Find your unscheduled classes listed on the left. 2. Type class numbers into the field in chronological order to stack them into your schedule. 3. Alternatively, drag and drop class cards directly to reorder them. **Setting Ring Timing** 1. Set your Start Time for the ring. 2. Set your Seconds Per Round. 3. Turn on the Calculate Times toggle. This is recommended, it gives exhibitors a clear view into each class, how many entries are in it, and how the day is stacking up in real time. **Adding a Custom Event** 1. Drag a custom event card to where you want it in the schedule (for example, to the top). 2. Label the event (for example, Ring Drag). 3. Set the amount of time it will take (for example, 10 minutes). **Adding a Ring Delay** 1. Add a ring delay when needed (for example, if an exhibitor falls and the ring needs a pause). 2. Set the delay length (for example, 5 minutes). Once added, exhibitor-facing times automatically recalculate to reflect the delay. **Displaying or Hiding Times on the Public Schedule** 1. Decide whether to display or hide calculated times on the public schedule. 2. Toggle this setting based on your preference. Displaying times is recommended, since it helps exhibitors see how the day is calculating in real time. **Using Time Overrides** 1. Use the override option if you need to set a custom, fixed time for a specific class instead of a calculated one. **Using Groups to Organize Classes** 1. Add a group (for example, a jumper division grouped together, such as "1.40m"). 2. Drag the relevant classes into that group's container. Groups display a little differently in your schedule and can help keep things organized if you have a lot of divisions. This is purely a preference, there's no requirement to use groups. **Adding a Custom Message and Saving** 1. Add a custom message to the schedule, if you'd like one. 2. Click Save. *** ### Viewing the Public Schedule 1. Go to your public-facing schedule (for example, the Jumper schedule). 2. Refresh the page to see your latest changes. 3. Review the displayed times, results for finished classes, and total entry counts. 4. Click into any class link to view its entries and results. 5. Toggle between the entries and results tabs as needed. 6. Scroll down to see any custom event breaks (styled distinctly) and any groups you've created (styled with their own distinct look). 7. Check the live scoring status indicator, which shows how many entries remain if live scoring is in use for that ring. *** ### Assigning Officials to Rings 1. Select all rings, or search and select individual rings, depending on your needs. 2. Assign officials to the selected ring(s). For example, select all jumper rings if the same official is working every jumper day, or select just one ring for a single day. 3. Click into any ring to make adjustments. 4. Click Save to apply your changes. *** ### Exploring Other Views **Using the Ring Board View** 1. Go to the Ring Board view to see all of your rings side by side in columns (for example, Hunter 1, Hunter 2, and Jumper). 2. Drag and drop class cards within this view the same way you would in the standard ring view. **Using the Timeline View** The Timeline view is another display option that shows all of your rings in individual columns, side by side. 1. Go to the Timeline view. 2. Choose your preferred granularity for the timeline (for example, every 15 minutes, every 30 minutes, or another increment). --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. 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