> For the complete documentation index, see [llms.txt](https://help.horsespot.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://help.horsespot.com/product-docs/multiple-series-and-orgs/managing-your-organization.md). # Managing Your Organization {% embed url="" %} ## **Managing Your Organization's Database** Horse Spot gives every organization a homepage for managing its database. Just like a horse show tenant site, each organization has its own dedicated URL, for example, hsvorg.horsespot.net, schja.org.horsespot.net, or yhs.org.horsespot.net. ### **A Database Built for Your Organization** Your database is set up to manage whatever your organization needs, whether that's people, horses, breed registrations, or any combination of those. Horse Spot customizes every database to fit your organization specifically. ### **Member IDs and Status** Every member in your database has an ID number, representing either a person or a horse. Each ID is marked as either active (with a current membership) or inactive. Status updates automatically whenever someone signs up or renews their membership on the public side, moving them from inactive back to active, and so on. ### **Viewing Member Details** Every member ID has its own details page, functioning similarly to an entry in a horse show. Clicking into a member's details page shows every membership that's been on file for that ID, along with its current status. For example, you might see that a member had a 30 day trial membership that ran from May to June and is no longer active. You can use these same settings to make adjustments to any member, their ID, or their membership status. ### **Managing Fees and Payments** Similar to a horse show entry, you can add extra fees by creating charges on a member's account. If an account has a balance, you can process and accept payments using the same payment methods you're likely already familiar with from running horse shows on Horse Spot. ### **Managing the Connected User Account** Every member ID also has a connected user account, the account used to originally set up the member ID or renew an active membership. When someone's email is added as the connected user, they'll be able to see that membership whenever they log into their Horse Spot account. As part of your organization's administrative team, you can edit or add emails here to connect additional users to a membership. This is especially useful for adding a trainer's or parent's email, so they can help manage a membership ID or horse registration in your organization's database. ### **Getting Started** If your organization isn't using Horse Spot to manage its database yet, reach out to the Horse Spot team. We can walk you through additional resources, answer your questions, and help you set up and customize a database built for your organization. --- # Agent Instructions This documentation is published with GitBook. GitBook is the documentation platform designed so that both humans and AI agents can read, navigate, and reason over technical content effectively. Learn more at gitbook.com. ## Querying This Documentation If you need additional information that is not directly available in this page, you can query the documentation dynamically by asking a question. Perform an HTTP GET request on the current page URL with the `ask` query parameter, and the optional `goal` query parameter: ``` GET https://help.horsespot.com/product-docs/multiple-series-and-orgs/managing-your-organization.md?ask=&goal= ``` `ask` is the immediate question: it should be specific, self-contained, and written in natural language. `goal` is optional and describes the broader end goal you are ultimately trying to accomplish on behalf of the user. GitBook uses it to tailor the answer towards what is most useful for that goal. The response will contain a direct answer to the question and relevant excerpts and sources from the documentation. Use this mechanism when the answer is not explicitly present in the current page, you need clarification or additional context, or you want to retrieve related documentation sections.